Research shows that each day paper intensive organisations are losing at least 30 min per employee to search and access documents from files, and cabinets and put them back in place.
Data is both a resource and an asset. The data preserved about an object or a book or a paper file gives it its depth of meaning and value.
An automated system opens up new avenues of access to the information recorded about an object or an image etc., and the most important element of any information management system is the data that is entered into it. Poorly managed information in a manual system will continue to be poorly managed information when moved to an automated system. All the expected benefits of automation will not be met if the data is inconsistently entered and controlled.
Good digitization gives you control over your collection, managing your resources more effectively and saving you time while helping to safeguard irreplaceable data and originals.Also it enables multiple users situated in remote places to look at the same document simultaneously without exposing the valuable originals to wear-and-tear.
A digital collection can also help you generate income through e-commerce ventures such as selling reproductions and collection memorabilia online.
In the cultural & heritage sector, digitization also enables you to make your collections truly accessible e.g.
- Reach remote and immobile individuals who will never be able to visit you·
- Promote life-long learning by putting exhibitions, exhibition packs and information about your collections on the web for schools, students, parents and teachers to access and use at their own pace·
- Fulfill requests for research material without disturbing busy staff·
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